RB User Guide > Billing > Post Invoices

Posting invoices

You can post invoices as you create them in Turn In, or save time by posting multiple invoices at once with Post Invoices. You can also calculate invoices, preview invoices, and send/archive invoices in this function. Once posted, an invoice cannot be deleted.

Continued from Searching unposted invoices or Previewing invoices.

1. In the Post Invoices results pane, check the boxes of invoices you want to post.
2. Click:
• Post – To only post the invoices.
• Post & Archive – To post and archive the invoices at the same time.
3. RB posts the invoices and removes them from the results pane. A popup appears. Click:
• Yes – To send the invoices to the ordering clients (and/or archive them if you selected Post above). This opens the Send Invoices window with these invoices in the results pane. See Sending & archiving invoices.
• No – To post the invoices in RB without sending a copy to the clients (or archiving the invoices if you selected Post above). You can send and/or archive the invoice later.

TIP: When an invoice can’t be posted

If an invoice does not have a checkbox in the Post Invoices window results pane, either it:

• Needs to be calculated. See Calculating invoices.
• Is COD and cannot be posted. See Working with COD invoices.
• Has zero billable charges. See Generating invoices.

Reference

• COD invoices

Step-by-step instructions

• Searching unposted invoices
• Previewing invoices
• Sending & archiving invoices
• Calculating invoices
• Working with COD invoices
• Generating invoices