RB User Guide > Receivables > Receive Payments > Entering payments

Entering payment covering multiple invoices

Apply a payment to multiple outstanding invoices. RB9 can handle an unlimited number of invoices paid by one check or other type of payment.

Continued from Entering payments.

  1. Enter payment

    1. In the New Payment window, enter or make selections:
      • Payment Type
        TIP: Customize payment types for your clients

        You can add other payment methods your clients use, such as Cash or Credit Card. Payment types are set up in Lists > Accounting.

        NOTE: Change payment type before posting

        You can change the Payment Type for any transaction, except retainers, until you post the payment.

      • *Transaction Date

        Required. When you enter the transaction. Default is today. Change date, if desired (see Date Navigator).

      • Payer

        The firm that was sent the invoice (Bill To). Click the lookup button to select the Bill To firm. See Looking up firms.

        NOTE: Third-party payer?

        If the check is from a third party, leave blank and enter the name of the third party in the Made By field.

      • Retainer Amount

        After selecting a Bill To firm in Payer, any retainer in the client’s account appears in this uneditable field. If you want to use the retainer, see Applying retainers.

      • Check No.

        If payment is by check, enter the check number.

      • *Amount

        Required. The entire check amount.

      • Check Date

        The actual date on the check.

      • Account No.

        A payment credits the Accounts Receivable account. Select an account to be debited in the drop-down. The default is your Checking account. (Checking account is set in Business Unit Accounts. See Setting up business units.)

      • Made By

        The issuer of the check, if different from the Bill To firm.

    2. Click Save.

  2. Apply payment & post

    1. Apply payment to invoices. See Applying payments to invoices.
    2. Post payment(s). See Posting payments.
NOTE: Be sure to post transactions

All daily transactions (such as invoices, payments, credit memos, etc.) are temporary until they are posted (i.e., closed out). Once posted, they cannot be modified nor deleted. The daily registers and monthly journals use the post date (not the transaction date) to select and group transactions on the report.

Reference
Step-by-step instructions